Tag: personal development

Spilling the Tea: Why a Full Cup Might Leave You Thirsty for Knowledge

I came across this lovely story while doing research for my book.

There was a Japanese Zen master named Nan-in who lived during the Meiji era (1868-1912). Once, a university professor came to visit him to learn about Zen. When the master had spoken for a while the professor interrupted and said ‘Oh I already know that’, in an attempt to impress the Master. The Master then invited him to discuss the matter over tea. The Master quietly prepared and poured the tea. When the tea was filled to the cup’s brim, he kept pouring. The professor watched the overflowing cup until he could no longer restrain himself. “It’s full! No more will go in!” blurted the student. “Exactly, said the Master. Return to me when your cup is empty.”

Emma Vallin, organizational consultant and coach

 

I’M CRAZY BUSY RIGHT NOW


I hear many people saying that work is crazy busy right now. It usually is this time of year. On top of the end of year frenzy, many of us struggle with pressure to deliver more with less resources, often with less clarity.

I listened to a talk by an emergency physician about Triage – a sorting system to allocate limited resources to do as much good as possible. The criteria differ between country and situation, but in essence: when disaster hits, there should be no doubt about whom to treat first.

Without in any way comparing corporate pressure to emergency care, wouldn’t it be great to have a clear-cut way to allocate our personal resources (time, energy, and cognitive capacity) when things get ‘crazy busy’?

As a starting point, ask yourself:
1️⃣ What are my top 3 priorities? (the easy part)
2️⃣ How are they reflected in my calendar? (the painful part)
3️⃣ How can I design my work, so that my most productive time is spent on my top priorities? (the game-changing part)

Or as Steven C would say: When you have too many top priorities, you effectively have no top priorities.

What Ross Geller can teach us about Self-Leadership.

Who can forget the Friends episode when Ross asks Rachel and Chandler to help him get a sofa up the stairs?

According to the Oxford Dictionary the word Pivot means to turn or balance on a central point.

I’m sure it wasn’t Ross’ intention, but he has definitely inspired my framework for effective self-leadership. In the workshops or trainings I do with clients we often work with these 3 elements:

      1. Self-awareness
      2. Direction
      3. Tools & habits

Self-awareness:

To lead ourselves effectively we need to know what we’re good at, what our vulnerabilities are, what we value. In other words, we need a central point to start from, to come back to. To pivot from.

Direction:

Understanding our ‘why’, being clear about where we’re heading and what we would like to achieve is critical to self-leadership.

As JFK said ‘Efforts and courage are not enough without purpose and direction.’

As goals change, our circumstances change, we need to be adaptable and use regular reflection to be open to new goals and ways to get there.

Tools and habits:

It’s not enough to have a range of tools and positive habits. Effective self-leaders also have high levels of psychological flexibility – the ability to use different instruments and draw upon different strengths depending on the situation.

So when you’re stuck, when circumstances change, as you evolve – remember to pivot.
        • Stay firmly grounded in who you are, your central point.
        • Keep your eyes on your ‘why’, the horizon.
        • And turn, try new ways, gain new perspectives, learn.

Back to Ross in Friends, I’m sure we can agree there is some room for improvement when it comes to his collaboration- and leadership abilities. And things didn’t turn out well for the sofa (see episode clip here). But at least he gave us the Pivot!

If you or your team are interested in Self-Leadership initiatives, feel free to reach out.

Year-End Reflection – where do you do your best thinking?

This is the time of the year when many of us stop to reflect on the year that’s gone, personally and professionally. It might be hard to fit in personal time between work projects and Christmas shopping, but hopefully the holiday period will give us some an opportunity for quality thinking.

As with all positive habits, we need to make it as easy as possible for ourselves. Therefore, ask yourself where and how you do your best thinking?

“We do not learn from experience… we learn from reflecting on experience.” – John Dewey

I’ve always find writing the best way for me to reflect and plan. And some of my best thinking is usually done in very specific places.

First of all, I do my big thinking around things like how I want to live my life, during flights (and long train journeys). But of course, I haven’t done much of that in the past 18 months.

My second favorite place to think is in cafés, writing on napkins. That’s where I do my best career and business planning. The napkin helps because it makes it spontaneous and removes the pressure. I also love that there is limited space on the napkin – as if my ideas are too many and too big to fit on the piece of paper

Recently I’ve discovered a third place – when I’m out walking. It’s when I’m most creative and come up with good (and bad) business ideas. Until recently I always listened to a podcast or music, which is great to inspiration. But I was surprising to find how the ideas started flowing when there was silence.

Where and how do you do your best thinking?

Making it easy for ourselves and exploring where and how we get our best insights and ideas can help us make reflection into a positive habit.

Writing this made me think that perhaps I’m a Lone Wolf who doesn’t need others to reflect and come up with ideas? I definitely think the pandemic has made me more self-reliant when it comes to inspiration. But I get a lot of energy from sparring and discussing with smart, fun, and open-minded people.

And come to think about it, one of the most rewarding activities I’ve done this year is started group Walkflections here in Stockholm.

So, as I close the books for 2021, my conclusion is that I’d like to spend more time bouncing off ideas and discussing plans with some of the interesting and talented people in my network. Consider yourselves warned!

With that I would like to wish you all a restful holiday with time for reflection and interesting discussions.

This is the time of the year when many of us stop to reflect on the year that’s gone, personally and professionally. It might be hard to fit in personal time between work projects and Christmas shopping, but hopefully the holiday period will give us some an opportunity for quality thinking.

As with all positive habits, we need to make it as easy as possible for ourselves. Therefore, ask yourself where and how you do your best thinking?

“We do not learn from experience… we learn from reflecting on experience.” – John Dewey

I’ve always find writing the best way for me to reflect and plan. And some of my best thinking is usually done in very specific places.

First of all, I do my big thinking around things like how I want to live my life, during flights (and long train journeys). But of course, I haven’t done much of that in the past 18 months.

My second favorite place to think is in cafés, writing on napkins. That’s where I do my best career and business planning. The napkin helps because it makes it spontaneous and removes the pressure. I also love that there is limited space on the napkin – as if my ideas are too many and too big to fit on the piece of paper

Recently I’ve discovered a third place – when I’m out walking. It’s when I’m most creative and come up with good (and bad) business ideas. Until recently I always listened to a podcast or music, which is great to inspiration. But I was surprising to find how the ideas started flowing when there was silence.

Where and how do you do your best thinking?

Making it easy for ourselves and exploring where and how we get our best insights and ideas can help us make reflection into a positive habit.

Writing this made me think that perhaps I’m a Lone Wolf who doesn’t need others to reflect and come up with ideas? I definitely think the pandemic has made me more self-reliant when it comes to inspiration. But I get a lot of energy from sparring and discussing with smart, fun, and open-minded people.

And come to think about it, one of the most rewarding activities I’ve done this year is started group Walkflections here in Stockholm.

So, as I close the books for 2021, my conclusion is that I’d like to spend more time bouncing off ideas and discussing plans with some of the interesting and talented people in my network. Consider yourselves warned!

With that I would like to wish you all a restful holiday with time for reflection and interesting discussions.

 

Case Study – Executive Coaching

Mairi is the Head of Leadership Development at the Karolinska University Hospital and has recently completed the Executive Coaching Program. It’s a six-month intensive coaching program for leaders based around the EQ-i 2.0 Emotional Intelligence Framework. The coaching sessions took place on Zoom, and we met approximately every third week.

I sat down with Mairi to ask her a couple of questions about her experience working with me as a coach.

Emma: Hi Mairi, what made you apply for the Executive Coaching Program?

Mairi: I had been recently appointed as the Head of Leadership Development at the Karolinska University Hospital. Given the consequences of the COVID-19 pandemic on staff and managers and the unique culture of our organization, a coaching program that builds on Emotional Intelligence resonated well with my perceived needs for personal and professional development.

Emma: What has the coaching given you?

Mairi: The coaching has primarily given me two things – increased self-awareness and space for self-reflection. While these two things are the essence of what I work with to create for others, the gift of time and support from Emma to have that space for myself, has been invaluable.

Emma:  What did you learn during the coaching program?

Mairi:  The EQ assessment was very comprehensive and shed light on capabilities that I need to get better at in order to become a more effective leader and leadership developer. I also learned how the different components are interdependent and realized how some of my strengths actually become a hinder for my performance when overused. Last but not least, it was an important reminder that regardless of one’s level of experience or stage of development, it is hugely beneficial to have periods in one’s life that are supported by a coach.

Emma: What elements of the program had the greatest impact on you?

Mairi: The greatest impact came from the combination of the EQ assessment and the coaching. The EQ assessment was eye opening and combined with coaching, its effects will be long lasting. Improved self-awareness means that I pay close attention in every situation where my capabilities are challenged. Attention is really what changes a mere experience into deliberate practice and can thus contribute to continual learning. The assessment alone would be simply information in form of a report. The coaching without the assessment would risk lacking intentionality and direction. So it’s the combination that makes it a winning concept.

Emma: Who do you think would benefit from Executive Coaching?

Mairi: Anyone with a growth mindset, i.e. anyone with a will, curiosity, openness and vulnerability to become better versions of themselves.

Emma: How would you describe me as a coach?

Mairi: Emma has a great ability to listen, to really listen. To pay close attention to what her client needs the moment they start their session. She masters the art of asking great questions and doesn’t hesitate to challenge the deeply held beliefs her client might hold about their situation, performance and learning. I’m deeply grateful for her generosity to support me in my growth and help me lead from my purpose.

Thank you Mairi for taking the time to reflect on this. As a coach I always learn something new with each client. It was an honor to work with Mairi and to follow her progress. I learned a great deal from her deep understanding of leadership and her willingness to challenge her perceptions.

If you or your organization are interested in Executive Coaching, please get in touch and I’m happy to tell you more.

The Comparer – final (over)achievement archetype

We’ve come the end in our series Achievement patterns and strategies with the Comparer.

The Comparer lives by the words: ‘The grass is always greener… ’.

Comparison is nothing new. In 1954 Festinger came up with the social comparison theory. At the core of his theory is the idea that people come to know about themselves—their own abilities, successes, and personality—by comparing themselves with others. It’s central to our need for acceptance and belonging.

But the Comparer archetype takes this behaviour to the extremes. Comparers have a clear view of what life should be like and constantly compare themselves to others. They make sure their Instagram feeds are perfectly color coded and are at risk of being addicted to social media.

As a Comparer you also want to be perfect IRL and try to say clever things, be helpful and serve the right food at dinner parties. If people around you are unwell you risk missing the signs and often don’t observe your own signals of stress either.

Drivers and Fears:
      • Low self-esteem
      • Fear of being abandoned
      • Fear of rejection
How to overcome:
      1. Do a Social media detox – really! Here are a few tips:
          2. a)    Give your digital devices a bedtime.b)    Start a new morning habit.c)    Delete your social media apps.

            d)    Replace social media time with a new hobby or activity.

            e)    Break the habit of reaching for your phone.

            f)      Use technology for reasons other than scrolling social media.

            g)    Pay attention to the media you consume.

            h)    Spend more time observing the world around you.

            i)      Track your progress.

            j)      Set yourself reminders to not check social media.

      1. 2. Learn to spot the bottom of the iceberg. When you find yourself comparing, turn the tables around and ask yourself what the other person might admire in you. We can never really understand someone else’s reality, struggles and insecurities just as they might not have all your strengths in sight.3. Practice Meditation

 

Ok, so those were the 6 (over)achievement archetypes.

I use this model a lot in my coaching practice and it’s central to the Achievement Detox program. Often clients tell me that they can relate to several archetypes but when looking into the driver and fears it often becomes clear which overachievement strategy they use the most.

And that’s where we focus in with behavioural experiments.

Because as with all behavioural change, we need to work through the 3As:

      1. First we need to be AWARE of our behaviours and cognitions
      2. Then we need to ACCEPT the situation
      3. But nothing will change unless we ACT – we need to try and evaluate new strategies and slowly build new behaviours.

I hope you have enjoyed the series. If you would like more information or would like to work with me as a coach, please Get in touch

The Competitor – 5th (over)achievement archetype

Motto: ‘winning isn’t everything, it’s the only thing’.

Competitors see life as a race and always try to be just that little bit better than everyone else.

If you identify as a Competitor achievement archetype you often ignore your own basic needs such as sleep and food.

You sometimes come across as judgmental and go to extreme lengths to hide your own failures and shortcomings. You often step on people’s toes.

There is a lot of shame involved in this achievement strategy and the competitor risks ending up a lonely person. If a person hinges all their value on winning, who are they when they lose or cannot even compete anymore?

Drivers and Fears:
      • The belief that the one who is best gets all the rewards
      • Fear of feeling worthless
      • The belief that you are only loved and accepted when you win
How to overcome:
      1. Understand your insecurities. Our insecurities fuel competitive, jealous feelings. These insecurities may have developed in our younger years because of experiences that made us feel unworthy. Reflect on or speak to a therapist about what your family motto was growing up and which events shaped you.
      1. Do a cost /benefit analysis. What is this behaviour costing you in productivity, creativity? What is it costing the people you hurt? How is your lack of vulnerability effecting your leadership?
      1. Define your own success and standards. Instead of using others’ accomplishments as benchmarks for success, get clear on what success means to you, what your goals are and, critically, how you would like to get there? (read how many toes you are willing to step on).

Where do you draw the line between healthy ambition and unhealthy competitiveness?

Final piece in our series of (over)achievement archetypes: The Comparer. (yes, it will mention social media detox)

Ⓒ Vallin 2021. All rights reserved

The Constant Achiever – (over)achievement archetype 4

This is probably the achiever archetype I identify the most with. People who are Constant Achievers (and I at times) live by the motto:

‘You can rest when you’re dead’.

The constant achiever is a multi-tasker who always juggles several big projects. If you identify as a constant achiever work is always on your mind and you are likely checking emails around the clock.

In your spare time, you renovate your apartment, take a language course or prepare for a marathon (yep, yep and yep)

Everything you do has a purpose and a goal. Your to-do list is your comfort blanket and you likely to most things in life very quickly. As a consequence the constant achiever is rarely in the moment and at high risk of burnout.

Drivers and Fears:
      • Achievement as a safe zone.
      • Addiction to the ‘high’ of achievement.
      • It is uncomfortable to take it easy, laziness is frowned upon.
      • Fear of stopping development.
How to overcome:
    • Get clear on the negative consequences of constantly achieving. List what it does to your health, relationships, and results.
    • Practice self compassion. Start with: Avoid saying and thinking judgmental things about yourself, spend time doing things you enjoy, Letting go of external validation.
    • Behavioral Experiments: This part was central to the ‘achievement detox’ I did a few years ago to limit the damage my achievement addiction. I embarked on a 1 year experiment during which I took on a very junior role at work and banned all achievement focus from my life. It was an eyeopener but also a very painful experience. In Cognitive Behavioral Therapy we instead recommend smaller experiments such as:
      • Post on LinkedIn and stop yourself from checking the results for 24 hours 😉.
      • Have a dinner party without meticulously preparing the food.
      • Swim on the slowest lane and allow yourself to be overtaken by everyone

Yep, have tried all three and for a Constant Achiever, it’s hard work and something we need to keep practicing.

Next up: The Competitor

 

 

 

The Perfectionist – (Over)achiever archetype 1

Motto: ‘Anything in life worth doing is worth overdoing’.

This achievement strategy is about doing everything to perfection, keeping your promise and never ever handing anything in half-baked. Perfectionists often respond to emails immediately so no one has to wait and tend to compensate for the shortcomings of others.

These overachievers scan the reactions of others to pick up any signs of irritation or disappointment so they can figure out a way to correct it. They have a clear view of what life should be like and how we should behave as individuals.

Just like their overachiever cousins – the Comparison Junkies – the Perfectionists keep track of everyone on social media and compare themselves all the time. On a bad day they can spend 60 minutes writing and rewriting a two-sentence email. Chronic procrastination could be the result of perfectionism.

Drivers and Fears:
      • Fear of failure
      • Fear others upsetting others
      • If I make a mistake, it will lead to a catastrophe
      • I am the reason others feel bad
      • If I do everything right I am accepted/loved
How to overcome it?
      1. Practice realistic thinking. Because perfectionists are often very critical of themselves, one of the most effective ways to overcome perfectionism is to replace self-critical thoughts with more realistic and helpful statements. Some examples of positive realistic statements: Everyone makes mistakes! Nobody is perfect!, All I can do is my best!
      2. Changing perspective: Perfectionists tend to have a hard time seeing things from another person’s point of view. Start by asking yourself: How might someone else (e.g. a close friend) view this situation? What might I tell a close friend who was having similar thoughts?
      3. Exposure: Having a problem with perfectionism is a lot like having a “phobia” of making mistakes or being imperfect – you get paralyzed by the thought of making mistakes. Exposure is an effective method to overcome your perfectionism, here are some examples of simple exposure practice:
        • Show up for an appointment 15 minutes late.
        • Tell people when you are tired (or other feelings that you consider a weakness).
        • Wear a piece of clothing that has a visible stain on it.
        • Lose your train of thought during a presentation.
        • Try a new restaurant without first researching how good it is.

If your perfectionism or other overachiever strategies hold you back and you would like to develop heathier behaviors and strategies – book a free consultation with me and we’ll take it from there.

PS: My own exposure practice while writing this post was to only read through once before publishing 🙂

Next up on the series of overachiever archetypes: The Controller.

Overachievement Archetypes. © 2021 Emma Vallin. All rights reserved.

The Controller – (Over)achiever archetype 2

Motto: ‘If you want a thing done well, do it yourself’

Achievement by control is about keeping a close eye on everything and everyone around you. If you identify with the Controller archetype you probably know exactly what will happen on Tuesday in 3 weeks and love writing lists and plans.

You prefer to take care of most things yourself and delegation and collaboration could be a challenge for you. The Controller can have a hard time dealing with unexpected events.

Due to their challenge with collaboration and delegation, Controllers risk losing valuable input and inspiration from people around them. In extreme cases they could end up alienating colleagues and friends.

Drivers and Fears:
      • Fear of losing control
      • Fear of uncertainty
      • Will to succeed
How to overcome:
      1. Educate yourself about anxiety and control. Rather than falling back on control as a defense against uncertainty, learn all you can about the fear that is driving you to micromanage. Read books or see a therapist.

2. Ask yourself how effective controlling really is. For example, is asking your teenage son whether he’s brushed his teeth every morning an effective way to make him take responsibility for his dental care? If not, stop and rethink your approach.

3. Ban control-oriented language from your vocabulary. For example, unsolicited advice or criticizing someone’s perspective. Altering your language takes courage, and you must commend yourself for learning how to let go of control.

What advise would you give a Controller? If you identify as one, how do you overcome your need to control?

Next up: The worrying problem solver

Overachievement Archetypes. © 2021 Emma Vallin. All rights reserved.

Spring is in the air – time to invest in yourself?

Japanese Cherry Blossom season is soon upon us. ‘Sakura’ reminds us that life is precious and short and must not be wasted. The beautiful blossom which last only for a couple of days is a reminder to focus on what is important.

Do you want to find ways to reduce negative stress? Are you interesting in sustainable achievement? Or perhaps you are exploring career options?

After a year of homework and family bubbles, many are seeing light in the end of the tunnel and starting to think about new challenges and goals.

Offer: 3 coachingsessions for SEK1800

I’m currently offering a package of 3 sessions for SEK 1,800 (Value SEK 2,700) to new clients. Sessions are 50 minutes and done over Zoom. (Friskvårdsbidrag valid in Sweden).

Coaching can help you:

      • Clarify purpose and goals
      • Challenge negative behaviors and patterns
      • Prevent burnout
      • Get a clear plan with support and motivation for change

Interested? Get in touch on: kontakt@emmavallin.se +46 709195374

Feedback from previous clients:

”I am progressing through a change in career, exploring new opportunities in maybe even new sectors. Coaching with Emma have provided me with interesting tools and exercises to explore the right direction. I would strongly recommend anyone in a similar situation – taking on uncertainty – to explore this type of positive and unconditional coaching.” Willeke, UK

“During our conversations Emma was always committed, well prepared and ready to challenge me. I experience Emma as an incredibly warm, humble, curious and driven person who is genuinely interested in helping other people. I could really recommend Emma as a coach! Kristin, Stockholm

*Offer valid until March 31st 2021. Purchased sessions to be used within 1 year. New customers only. Digital coaching calls via Zoom. Payment by Swish or invoice. Appointments booked on kontakt@emmavallin.se or +46 709195374. 24h cancellation policy.

Is our constant ‘doing’ keeping us from ‘being’?

“How we spend our days is, of course, how we spend our lives. What we do with this hour, and that one, is what we are doing. A schedule defends from chaos and whim. It is a net for catching days.” — Annie Dillard

I had to read that quote a couple of times before I really understood the meaning of it. ‘It is a net catching days’. That is both such a beautifully poetic and scarily dark at the same time.

When you think about it, if we spend our whole lives constantly doing, planning, worrying, working, chasing (I can think of too many action filled verbs), are we actually living our lives or just managing them?

I moved to Rome, Italy when I was 19. I was stunned by the Romans love for the good life and talent for just being, enjoying and indulging. (Along with their double-parking skills). However exotic I found the culture, I was often frustrated with the 30 minutes it often took to say goodbye to friends outside the restaurant, or the four-hour lunches at someone’s parents.

My Scandinavian individualism, punctuality and love for schedules often clashed with my warm, social and sometimes chaotic group of friends.

Now, I’m the first to admit that my five-year plans in excel or my habit of setting 100-day goals at any new job has taken me further than my 19-year old self could have imagined.  It has allowed me to work and live in four countries, meet fascinating people and learn the most unexpected things about myself and the world.

But a few years ago I started asking myself if this need for individual success and purpose, this constant scheduling and planning is really keeping us from living our lives.

We of course need both ebb and flow – without hunger and drive to achieve we would miss out on a lot of great experience and personal growth. But at what point do we turn on this doing-autopilot and stop appreciating the now? And however painful the answer might be, we sometimes need to stop and ask ourselves:

Is our constant ‘doing’ keeping us from ‘being’?

Just think back to the best conversations you’ve had with a friend. Or those Friday drinks with colleagues who ended in a crazy all-nighter (in my case often at the Piano Bar in London). Or perhaps playing hide and seek with a 3-years old (they are really rubbish at this game). – What do these experiences have in common?

      • They were not planned.
      • They were not likely part of your 3-months objectives.
      • They were spent with people close to you.

Although the pandemic is certainly not helping with the spontaneity and social interactions, try experimenting with a less rigid schedule, less obsession with productivity and the mentality of constant doing. Try instead doing what you feel like once in a while and make sure you stop to appreciate it. When the urge to write that to-do list comes again, and it will, ask yourself:

      • What do you fear will happen if you stop ‘doing’?
      • What do you think will happen to your life if you relax the grip on that proverbial stick?
      • Who are you ‘doing’ these things for and will they thank you for it at your funeral?

If we turned off the ‘doing-autopilot’ for a while and thought about what is really important, what we really want more of in our lives, I bet our days would look very different.